Maximizing ROI with Automotive Marketing Platform 

Recorded Webinar

VinSolutions Automotive Marketing Platform lets you engage customers with personalized, relevant marketing and target the customers who are most likely to buy – before they even submit a lead.  

Learn how successful dealers use Automotive Marketing Platform to boost sales and maximize ROI in this live webinar.  

Learn How To:  

  • Maximize Results: Reach your customers through text, email outbound dialing & direct mail 
  • Master ROI Insights: Understand what’s working and where to invest.  
  • Ensure Accountability: Guide your team to convert leads into deals  
  • Strategize and Optimize: Tailor your campaigns to reach more in market shoppers 

Our expert panel includes diverse perspectives on Automotive Marketing Platform best practices and optimizations. We’ll offer two live broadcasts so you can pick the date and time that work best for you.  

Our Panelists  

Laura Beckley 

Lead Performance Manager, VinSolutions 

Dennis Gingrich 

Sales & Finance Director, The Niello Company 

Chief Operating Officer, AutoFiPro 

Mike Shean 

Director, 1-1 Marketing, VinSolutions 

6 tips to turn your service department into a profit-making machine

Satisfaction with the dealership shopping experience surged, according to Cox Automotive’s Car Buyer Journey Study, from 69% to 75% between 2023 and 2024. Notably, 42% of new-car buyers stated their experience was better than their prior purchase, with dealership satisfaction reaching a historic high of 81%1.  ​ 

With service being the money maker of the dealership business, there’s no better time to capitalize on the opportunity to turn happy car buyers into loyal customers who trust you for all their service needs. But how? Here are six solid strategies for turning your service department into a profit-making machine.​ 

1. Boost employee efficiency

The data is clear: people are keeping their cars longer. That’s good news for your shop because older cars typically need more servicing. But an influx of servicing needs can also be challenging for employees who are already at capacity.  ​ 

This shift in car-buying habits makes it a great time to invest in an integrated service solution, like Xtime, that can bring more efficiency to your business. Xtime lets customers handle every step of their service appointment — from booking online to scheduling approvals and payments. This gives them the flexibility and transparency they crave while reducing administrative work for your employees. 

Xtime books 44 million service appointments annually.2 

2. Build loyalty with technology that boosts your bottom line

With car owners hanging onto their keys, you can be their shop of choice for even longer now. Delivering exceptional customer service is one of the best ways to keep your customers coming back again and again… and again. Capitalize on this shift in consumer behavior by delivering exactly what they’re looking for: A seamless, convenient customer service experience that adds value and trust.

Simply put, your customers want to connect with your shop the way they would with their favorite brands — online and on their phones. Deliver that on their first visit, and you’ll probably be seeing their car in your shop in the future.

3. Save time with the right technology

Dealerships capture the greatest share of vehicle service business, but other service providers still account for $214 billion per year.3 That means you have a few billion great reasons to optimize your shop’s capacity so you can grab a share of that business.   ​ 

When your employees don’t have to worry about scheduling and processing payments, they can do more of what makes your shop profitable — service cars. Time is a precious commodity. Xtime can help you use it wisely. ​ 

Xtime has converted $9 billion in service revenue for over 7,500 dealerships.4 ​ 

4. Reengage customers with solutions that make it easier to say yes

Sometimes customers decline services during their visit. And oftentimes, they just need a little reminder to say “yes” later. With personalized customer engagement technology, like Xtime Engage, you can access critical service information like previously declined services.

Dealers have reported a 3% increase in service retention with Xtime Engage.5 ​ 

5. Be Proactive with your marketing

There are more potential customers on the streets and Xtime Invite can help you find them. With Xtime Invite, you can filter by service and craft and customize communications through multiple channels to keep your shop at full capacity.

Plus, use the built-in service reminders feature to keep your show rates high. Deliver personalized messaging to give your customers the trust they need to make them feel at ease. And integrate with your scheduling software for a faster, more seamless experience.

Dealers have generated 13% additional new ROs per month with Xtime Invite.6 ​ 

6. Back up your data

Don’t lose your leads. Make sure your data is backed by CAI First-Party to retain valuable information about who buys from you. Keep that data up to date so you can reach out to customers who have purchased from your dealership within the last 5 years.

In an industry that’s transforming quickly, there’s no better time to transform your shop right along with it. Read Cox Automotive’s Car Buyer Journey Study to get all the insights and data you need to set up your dealership for even more success this year.

Take the next step with a self-guided Xtime demo. Start here. 

sources:  

12024 Car Buyer Journey Study 

2 Data from all Xtime dealers between March 2021 and February 2022.

3 2021 Cox Automotive Service Industry Study 

4 Data from all Xtime dealers between March 2021 and February 2022. 

5 Data from all Xtime dealers between August 2022 and July 2023.​ 

6 Data from all Xtime dealers between August 2023 – July 2024.​ 

Top 5 Takeaways from the Cox Automotive Car Buyer Journey Study

Inventory is back—and so is your competition. With sales once again
returning to normal, the car buying journey is also seeing a shift as shoppers
change the way they shop, research, and purchase their next car.

With new insights from the Cox Automotive Car Buyer Journey Study, which
surveyed nearly 3,000 respondents, we’ve gathered the top five takeaways
you need to know to make the best decisions for your business.

Download the infographic to stay on top of changing consumer buying
trends

Top Consumer Buying Trends: Five Key Insights from Cox Automotive’s Car Buyer Journey Study 

After a wild period of rapid change and shifting norms—both automotive retailers and buyers are beginning to catch their breath. 

Despite some old trends becoming new again, there are a few ways the buying journey has changed for good. As dealers have implemented new tools and technologies in recent years to make the car buying experience more convenient, consumers have taken notice and indicated that these new trends are here to stay.  

The 2023 Cox Automotive Car Buyer Journey Study surveyed nearly 3,000 respondents who purchased or leased a vehicle in 2023. This gives dealers a glimpse into the minds of modern car buyers and details the trends for the coming years of car sales.  

The study uncovered several interesting findings for automotive retailers. To deliver exceptional experiences, attract more buyers, and stay ahead of the competition, dealers should consider the following five key insights. 

1. The Buying Journey Has Been Streamlined 

With an increase in available inventory at dealerships, it’s probably not a big surprise that consumers are spending less time on all aspects of the purchase process. According to the Study, consumers now spend nearly 7 fewer hours researching and shopping online, compared to 2022. Interestingly, they also spend nearly one less hour talking with others, almost 3 fewer hours visiting dealerships, and almost 3 fewer hours with the actual dealership seller. 

This  is true for both new and used vehicle purchases and more closely resembles the amount of time spent by consumers in 2020 and 2021. This reduced buying time can probably also be attributed to dealers refining the digital to in-store purchase process, making the car buyer journey more streamlined than ever before. 

Take Action: Don’t Lose Your Leads to the Competition 

With more inventory available, consumers who get “left on read” will get snatched up by the competition, fast.    Your sales team needs to think fast on their feet to meet the needs of today’s buyers, which means you’d better have the right tools, training and technology to keep interested buyers at their fingertips.    

Keep building on the gains and momentum you’ve already made to make the car buying journey more streamlined and efficient. No one wants to spend a lot of time in dealerships, and your online to in-store purchase process will be key in giving customers the experience they want. 

2. More People Prefer a Mix of Online and In-Person Buying 

Auto sales have changed for the better as consumers prefer to buy cars online. Dealers have adapted, and most buyers now prefer a mix of online and offline options.   

When compared with their most recent purchase, more people (71%) are planning to buy their next car through a mix of online and offline methods. That’s changed from only 45% of buyers who preferred a mix of both options for their most recent purchase. Interestingly, only 8% of consumers want to purchase their next vehicle all in-person. That’s down considerably from 50% of study respondents for their last vehicle purchase.  

Take Action: Be Proactive  

Any step your team can take to save time will seal the deal for those car buyers who are looking to simplify the process. Since today’s consumers are accustomed to online purchase options, proactive technology can give you insights into buyers who are simply browsing—and buyers who are ready to come in and sign the paperwork.  

Be ready to talk without wasting their time.  With features such as Automated Offers from Automated Marketing Platform, dealers can proactively send an offer to a shopper based on their online shopping activity.   

3. Consumers Are Keeping Their Cars Longer 

An overwhelming majority (91%) of consumers plan to keep their cars as their primary source of transportation for the next five-plus years.    

Your customers will still need to hear from you to keep them coming in for service opportunities. This motivation to keep cars as a primary means of transportation also gives you the perfect opportunity to keep building relationships with your customers until they’re ready to buy.  

Take Action: Use Intelligent Marketing to Personalize Servicer Campaigns   

Use an intelligent marketing tool to target vehicle owners to encourage them to come in for service. You can also deliver personalized messages and offers and convert service customers into new car buying leads. This will keep your customers engaged with personalized, helpful content, reminders, and offers that will help you stay top of mind when your customers are ready to service their existing vehicle or purchase a new one.  

4. More Cars, More Competition    

Inventory is back. While that’s good for the overall buying experience, it also means that consumers can pick and choose from a larger selection of vehicles and a wider range of dealerships. In other words, more competition for you.  

As buyers search for the best deal, more are considering both used and new options (78%) and  purchasing and leasing (31%).  

Take Action: Work Smarter, Not Harder with Automotive Intelligence and a Robust CRM 

Stay Competitive with technology that gives you all the insight, tools and data needed to run your dealership more efficiently &and effectively. VinSolutions CRM and Automotive Intelligence enables dealers to accelerate the path to purchase by leveraging Cox Automotive data insights to meet customers where they’re at in their car-buying journey.  

5. Online Is the New In-Person Communication  

Shoppers are more comfortable submitting leads online. In fact, as much as 60% of shoppers submitted a lead online before ever visiting a dealership in-person. Among these, 9% submitted a basic lead and 51% submitted an enhanced lead, meaning they also included trade, credit, financing or payment information.   

Interestingly, this increased comfort level with communicating with dealerships online directly correlates with overall customer satisfaction. As much as 77% of those who submitted an enhanced lead online reported satisfaction with the dealership experience, compared with 65% of those who submitted a basic lead. And, 48% of those who submitted an enhanced lead online reported their experience was better than their last purchase, compared with just 27% who submitted a basic online lead.  

Take Action: Provide Assistance 24/7 with Virtual Assistance 

No matter where your leads come from or how much information they give, deliver the same personalized experience you’d give customers at your dealership. With a growing number of leads submitted after hours, many businesses utilize advanced digital communication offerings to bridge the gap. With VinSolutions Virtual Assistancet Vinessa, you can engage with interested buyers after hours, schedule appointments and answer questions without making people wait until you’re back on the clock. 

The car buying journey has changed in several significant ways, and in other ways it’s returning to the old normal. No matter the state of the industry, understanding today’s consumers is key to targeting the right buyers, staying competitive, and delivering the next-level experiences they expect.  

To learn how you can make every contact an opportunity, get started with a personalized VinSolutions CRM demo today. Get Started

Use Insights to Reach Today’s Digital-Forward Car-Buyer 

The automotive industry has a data problem. Often, sales and service professionals have their work cut out for them untangling a web of customer lists, user info, and disconnected systems that limit their ability to make hardly any sense of your marketing efforts.  

Campaigns then become a “spray and pray” type effort where you’re sending anyone who’ll listen (or open an email) your best offer, regardless of what stage of the buying funnel they’re in. No shame; we’ve all been there. 

When you’re able to utilize the right data and glean insights at-a-glance, your sales and service staff are better able to overcome some of the most common challenges in retail automotive. When the team at Tynan’s Auto Group partnered with VinSolutions CRM and began using Automotive Marketing Platform to clean up their database, the results were measurable. And impressive.  

Accurate Data Leads to Pin-point Messaging 

When the Sales Manager and Internet Sales Director, KateLynn Bregar, partnered with VinSolutions CRM, she wasn’t new to the role. With over nine years of experience in retail automotive marketing, she knew just how important it was to overcome the deliverability challenges the auto group was facing.  

By working with her Marketing Account Manager at VinSolutions, Jamie Panton, they used Automotive Marketing Platform to narrow and target their audience.  They were able to resolve challenges with their database and marketing tactics that had negatively impacted their ability to email customers. The new, cleaner database helped the auto group develop campaigns that resonated with their local community in a way they had never been able to before. 

Conclusion 

Smart data is just the beginning. With VinSolutions CRM and AMP, the team at Tynan’s Auto Group was able to cut through the noise and address their community with smart messaging that returned real results.

Learn how Tynan’s Auto Group utilized VinSolutions CRM and VinSolutions Automotive Marketing Platform to get the data and insights that made a difference.

Improve Sales and Service Performance with VinSolutions CRM 

The right CRM partner should make life easier on your sales team. If you’re not moving more vehicles and reaching the right buyers, it may be time to reevaluate your partnership. When Tynan’s Auto Group, in Aurora, CO, partnered with VinSolutions CRM and VinSolutions Automotive Marketing Platform (AMP), they were quick to notice the workload shift from busywork to an increase in both sales and repair orders for the group. Here’s how VinSolutions CRM and VinSolutions AMP made life easier for the staff at Tynan’s Auto Group. 

Straight-forward vs. Task-overload 

According to recent research, most automotive salespeople only stay at their job between one and two years. Super-fast turnover can become an issue for both service managers and sales managers trying to get teams up-to-speed on marketing initiatives as well as appointment-setting and basic technology training.  

For Tynan’s Auto Group, working with VinSolutions CRM help to streamline the workflows for their employees, keeping task-management to a more reasonable, straight-forward level. “VinSolutions helps our salespeople sell more cars via the automation with the customer base as well as the customized follow-up to be able to tailor the customer to where they’re at in the sales funnel,” explained KateLynn Bregar, Sales Manager and Internet Sales Director.  

By not overwhelming the professionals working on lead follow-up and outreach, VinSolutions CRM better prioritized their workload. The result was a whopping 36% boost in year-over-year vehicle sales. On the service side, they saw a 50% jump in repair orders.* Read the Tynan’s case study.  

Let Automation Take on the Busywork 

When it comes right down to it, your employees may become less engaged and less satisfied with their job roles when burdened with too much busywork. The key is focusing salespeople on personal outreach to in-market customers while automating outreach to former and prospective customers.  

Fortunately, when Tynan’s Auto Group partnered with VinSolutions Automotive Marketing Platform, they utilized Automated targeting and outreach to remove some of the workload from the sales team. “It doesn’t inundate the salesperson with a ton of tasks that make it challenging to get through their day,” explained Bregar.  “We want them to come in and find the “hot list” – we want them to know their customers are ready to buy and the customers that are in their database are customers that actually want to be reached out to.” 

Conclusion 

According to the 2023 State of Automotive Hiring Report, sales professionals felt most loyal to their dealership when their work was considered fulfilling. (And this goes above and beyond salary.)

The right CRM partner can deliver a better experience for your staff. It can help them systematically sell more cars while reducing the tedious work that often leads to turnover and a poor experience for your customers.

Learn how VinSolutions CRM and VinSolutions Automotive Marketing Platform made life easier for the sales and service staff at Tynan’s Auto Group. 

Sources: 

https://www.zippia.com/automotive-sales-person-jobs/demographics/

https://hireology.com/guides/the-automotive-employee/ 

* Based on the experiences of one dealership, Tynan’s Auto Group, Automotive Marketing Platform data showed a year over year improvement in these key performance indicators when comparing Q4 2022 (Oct. 1–Dec. 31) and Q4 2023 (Oct. 1–Dec. 31). 

Serve Your Customers Better with a CRM that Works the Way You Work 

Everything hinges on delivering a better customer experience, especially in a competitive market. Your dealership may have amassed a huge customer database, developed key marketing messages and strategies, and hired the top professionals you could find. Yet, 88% of consumers say their experience matters as much as your products or services.  

Tynan’s Auto Group, based in Aurora, CO had worked hard to build a bigger customer database. But when engagement began to dwindle in their marketing campaigns, they knew they needed a flexible CRM partner who was willing to help them fine-tune the experience. 

“Let’s be real: CRMs do basically the same thing, but what VinSolutions is able to do is customize to the Tynan’s way.” – KateLynn Bregar, Sales Manager and Internet Sales Director, Tynan’s Auto Group 

Reach Your Database with VinSolutions CRM 

Tynan Auto Group’s Sales Manager, KateLynn Bregar, needed a partner who could help their team navigate the changes and challenges they faced. She sought not only robust CRM technology but deep automotive expertise to help the team develop more targeted campaigns. With VinSolutions CRM and Automotive Marketing Platform, Tynan’s Auto Group was able to better address their customers’ unique vehicle needs. Tynan’s Marketing Account Manager provided data-driven insights to guide the Tynan’s communication strategy.  

According to Bregar, it took VinSolutions’ collaboration to make that happen, “Let’s be real: CRMs do basically the same thing, but what VinSolutions is able to do is customize to the Tynan’s way.” 
 

The New Reality: A Diverse and Dynamic Approach to Sales and Service 

According to Bregar, one of the biggest shifts in recent years is the behavior of consumers who are either hesitant or unwilling to engage in person with the dealership. “People do not want to come into the dealership – they want to be emailed or texted or called,” explains Bregar. Knowing your customers’ specific preferences and being able to offer a more custom experience that addresses their vehicle and financing needs helps your sales and service professionals communicate more effectively. Rather than overcommunicating, VinSolutions helped her team send timely, targeted messages that addressed specific needs. “VinSolutions offers a diverse and dynamic way of doing that to provide information effectively and efficiently.” 

Conclusion 

The customer’s expectations of the automotive experience may already be biased. The good news? This experience is on the upswing—69% of consumers have reported being highly satisfied with the overall vehicle shopping and buying process. Even better is the fact that partnering with the right CRM provider can help dealers deliver more targeted, timely messages that reach consumers and overcome common deliverability challenges.  

Learn how Tynan’s Auto Group fine-tuned the customer experience when they partnered with VinSolutions CRM by watching their story here

Sources: 

“State of the Connected Customer Report.” May 10, 2022. Salesforce. https://www.salesforce.com/news/stories/customer-engagement-research.  

https://www.coxautoinc.com/news/cox-automotives-car-buyer-journey-study-shows-satisfaction-with-car-buying-improved-in-2023-after-two-years-of-declines